MAINTAIN CUSTOMER /PROSPECTS

After setting up a company and chart of accounts we will establish subsidiary ledgers for account receivable. For this we will select the option of maintain and choose the option of customer/prospectus and you will have screen like this

After selecting the option of customer/prospectus you will have a screen like this where you will write company name, address, customer I’d and other information of customer

After that you will select the option of sales default and click on that option then you will have a screen like this

you will here enter the sales rep to make a contact with the customer and you will also enter the general ledger sales  account ,and fill open P.O number etc.

After filling all the information you will select the option payments defaults and click on it then you will have a screen like this

After that you will fill all the options of cardholder’s name, address, city,state,zip, country, credit card number and expiration date etc. After completing all information you will select the next option of custom fields and you will have a screen like this

after providing all the information you should save all the data from top left second option of the window.

How we will Maintain default information of customer

For the purpose of maintaining default customer information click on maintain option then you will have different types of options and click on default information then you will have an other options click on customer and then you will have a following screen

After that when you will click on customer you will have a screen like this

Then click on payment tab and fill the all default information of customer. Here are different options of c.o.d, prepaid, due in number of days, due on day of next month, due at end of month.

And the last standard term is due at the end of the month this is for if you want to get the amount of sales of the month

After that at the end there is GL link accounts:-

Here you can write the GL sales account and Discount GL account.

After that click on account aging tab you will have two types of invoices by: invoices date and due date.

after that at the below you can see aging categories and different columns fill that columns according to number of days and column heading and then move on to the next tab that is custom fields then you will have a following screen.

In this tab you can see here are different field’s labels and in this you can entre other information about customers. You must checked the box to enable it to enter the text .after that move on to the next tab of finance charges then you will have a following screen.

In this tab you will provide finance charges regarding your customers. Here you will write

·        Invoice days over due

·        Annual interest rate

·        On balance above that we will charge finance

·        Minimum finance which we charge

After providing above information there is an option of change interest on finance charges we will select that option to apply the interest charges on our customers then we will write the amount in finance charge general accounts there is another option of print finance charges we will select the option if we want to print this statement on customers invoices and after that move to the next option of pay methods and you will have a following screen.

 In his window you can select the payment method by which your customer will pay you the amount you can up to 10 payment methods that your company accepts.